Each supplier in Panorays has an Approval Status that reflects their standing according to your organization’s security policy. All suppliers are initially set to Pending Approval when added to your environment.
🔍 How It Works
Approval statuses help you track supplier readiness, control risk exposure, and manage supplier lifecycle decisions. Statuses can be updated at any time from multiple locations within the platform.
📍 Where Approval Status Appears
On the Suppliers page, a grey clock icon appears next to the supplier’s name.
Click the icon to update the status.
On the Supplier page, the current Approval Status is displayed in the top-right corner with a dropdown menu.
🔄 Approval Status Options
⏳ Pending Approval
Default status when a supplier is first added.
Indicates the supplier is under review and has not yet been approved.
✅ Approved
The supplier has been fully approved in your environment.
Indicates they meet your organization’s security requirements.
⏱️ Contingent Approval
The supplier is approved for a limited period of time.
You will receive alerts:
Two weeks before the contingent approval expires
One day before expiration
❌ Rejected
The supplier has been rejected.
The supplier is removed from the list of active suppliers.
If the supplier was under Continuous Assessment, the license will be freed and made available.
📦 Archived
Used for suppliers you no longer work with or no longer wish to assess.
All historical records are securely retained, including:
Latest Cyber Posture Rating
Questionnaire Scores
Key effects of archiving:
Continuous Assessment is suspended
Submitted questionnaires are available in read-only mode
Associated remediation tasks remain accessible
A snapshot is automatically created for auditing purposes
The license is freed for Continuous Assessment products
Archived suppliers will still appear in the Suppliers table.
➕ Where You Can Update Approval Status
You can change a supplier’s Approval Status from several places in the platform:
1️⃣ Overview Page
Navigate to Suppliers in Review.
Click the Awaiting Approval tab.
Select the clock icon next to the supplier name to update the status.
2️⃣ Suppliers Table
Use the Status column to update each supplier’s approval status.
3️⃣ Supplier Page
Open the supplier’s page.
Click the current status in the top-right corner.
Select the new approval status from the dropdown.
💡 Tips / Important Notes
Approval status changes are reflected immediately.
Use Contingent Approval to manage temporary risk acceptance.
Archiving suppliers helps maintain clean reporting while preserving audit history.
📌 Summary
Supplier Approval Statuses provide a clear and structured way to manage supplier risk and lifecycle decisions. By updating statuses at the right time and place, you can ensure compliance with internal security policies while maintaining accurate records for audits and reporting.